Elections & Structure

The ASID leadership year runs from October 1 – September 30. As outlined in the Society’s By-Laws and Policies, the ASID model for the eight (8) member Chapter Board is as follows:

  • President: 1-year term (2015-2016)
  • President-elect: 1-year term (2015-2016)
  • Communications Director: 2-year term (2015-2017)
  • Financial Director: 2-year term (2015-2017)
  • Professional Development Director: 2-year term (2015-2017)
  • Membership Director: 2-year term (2014-2016)
  • At-large Director: 2-year term (2014-2016)
  • Student Representative to the Board (SRB): 1-year term (2015-2016)

Scroll down to read Board position descriptions.

The ASID Texas Chapter Nominating Committee nominated the following ASID members to serve on the ASID Texas Chapter Board beginning October 1, 2015. The Chapter election was open online HERE between January 15-29, 2015, and these members have been elected to service. Simply click on a candidate’s name to access their biographical information and candidate statements:

Note: As per the ASID Texas Chapter By-Laws, Policies, and Guidelines, Design Community Leaders are nominated, not elected. The latter document deals exclusively with Design Communities.

PRESIDENT-ELECT

The Chapter President-elect has the responsibility and authority to accomplish the following duties.

  • Assumes the duties of the chapter president in his or her absence
  • Serves as a voting member of the chapter board of directors
  • Performs duties assigned by the chapter president that may include serving as chair of one or more of the chapter’s committees or task forces
  • Assists the chapter president in the performance of his or her duties
  • Attends the chapter’s annual meeting and special meetings as requested by the chapter president
  • Represents the chapter with other associations or organizations as requested by the chapter president
  • Chairs the chapter’s Strategic Planning Committee and is responsible to ensure that the strategic planning process proceeds in an effective manner
  • Participates in training necessary for orientation as the chapter’s future president
  • Appoints committees and task forces for the fiscal year of his or her presidency, relying on input from a cross-section of chapter members
  • Supports the mission, policies and programs of the Society and chapter as adopted by the Society and chapter boards of directors
  • Prepares the chapter’s annual workplan and budget, and its presentation to the chapter board for its review and approval
  • Ensures that all chapter communications are in accordance with ASID organizational messages and strategic direction

Roles and Responsibilities

The basic functions of an ASID president-elect are: to assume the responsibilities of the chapter president in his or her absence; to assist the chapter president in carrying out the functions of that office and perform specific duties delegated by the chapter president; and to facilitate the chapter board in understanding its role and responsibilities. This position shall be used as orientation for the future chapter presidency.

COMMUNICATIONS DIRECTOR

The Chapter Communications Director has the responsibility and authority to accomplish the following duties.

  • Plans and executes (or oversee committees and task forces responsible for planning and executing) communications functions of the chapter including some or all of the following:
    • Newsletter
    • Web site
    • Public relations/media outreach
    • Directories
    • Other internal and external communications
  • Serves as a voting member of the chapter board of directors
  • Supports the mission, policies and programs of the Society and chapter as adopted by the Society and chapter boards of directors
  • Ensures that all chapter communications are conducted in accordance with the ASID brand identity and standards
  • Ensures that all chapter communications are in accordance with ASID organizational messages and strategic direction
  • Ensures that all chapter communications are directed appropriately towards particular audiences and member segments, i.e., practitioners, students, industry partners, consumers of interior design, professionals representing other industries, stakeholders, etc.
  • Orients successor communications director
  • Works with communications staff at ASID headquarters as needed to develop communications and strategies
  • Works with committee responsible for chapter award or other volunteer recognition programs
  • Supports the chapter board, committees and task forces regarding chapter communications

Roles and Responsibilities

The communications director is responsible for ensuring that all communications from the chapter are accurate, on message and in compliance with the Society’s brand and stylistic standards. It is critical that the communications director communicate regularly and work closely with the communications and knowledge resources team at ASID headquarters to ensure both have the most current information. The Communications Director supports the chapter by:

  • Overseeing the production and operation of the chapter’s major communications vehicles: chapter newsletter, chapter Web site, press releases, public service announcements, speeches and PowerPoint presentations. (Some of these functions may be performed by the chapter administrator, volunteers within the chapter or service providers, as needed; however, the communications director should review and approve all communications before they are disseminated.)
  • Serving as the chapter’s primary contact with the media
  • Developing and monitoring a communications and outreach plan that supports the chapter’s strategic plan
  • Assisting the chapter leadership with crafting communications that further the goals and key messages of the chapter

The Communications Director supports the Society by:

  • Providing information about chapter activities, events and awards to the communications and knowledge resources department at ASID headquarters
  • Providing information about the professional accomplishments of members within the chapter, such as design projects, awards and appointments to councils and committees, to the communications and knowledge resources department at ASID headquarters
  • Promoting the mission, vision and key messages of the Society to the local interior design community and the public
  • Ensuring that all chapter materials comply with ASID brand standards and style requirements

Communications Functions

Most likely, the communications director will need to recruit additional volunteers or use a service provider to assist with producing the chapter newsletter, Web site and other communications materials. In some chapters, the chapter administrator may be able to perform some of these functions.

FINANCIAL DIRECTOR

The Chapter Financial Director’s responsibilities and authority involve the following:

  • This director is responsible for receiving and depositing all chapter funds, in the name of the chapter, in a bank or trust company selected and approved by the board of directors. He or she is responsible for preparing the chapter’s budget, making regular financial reports to the board of directors, rendering an annual financial statement to the chapter membership and maintaining proper financial controls. He or she shall perform all other duties incident to office.
  • Preparation needed for effective service
    • Receives financial training provided by ASID headquarters. It is mandated that this individual attend financial training as offered by the ASID director of finance and administration prior to taking office.
    • Reviews and refers to ASID Financial Director’s Manual
    • Receives briefing on chapter systems from previous financial director and chapter administrator
  • Planning
    • It is recommended the financial director serve on the chapter strategic planning committee.
    • The finance director serves on the chapter workplan team and works with the president-elect to develop the budget for the following term based on funding needs for the strategic plan. The budget is to be approved by the chapter’s board before the close of the current term.
  • Activities
    • Serves as a voting member of the chapter board of directors
    • Supports the mission, policies and programs of the Society and chapter as adopted by the Society and chapter boards of directors
    • Ensures that all chapter communications are conducted in accordance with the ASID brand identity and standards
    • Receives and deposits all chapter funds in the name of the chapter, in a bank approved by the chapter board of directors. The chapter administrator may carry out this function.
    • Makes authorized disbursements by check after proper approval by the president or chapter board of directors
    • Oversees all of the chapter’s checking, savings and investment accounts. Only the board of directors can open and close bank accounts.
    • Serves as signatory on accounts
    • Is responsible for payment of all documented committee expenditures
  • Reporting
    • Provides the chapter board with a monthly written report on the chapter’s income and expenses, bank balances and financial well being
    • Prepares an annual financial statement for the chapter membership
    • Keeps close communication with other officers, especially the chapter president, as to the financial status of the chapter
    • Prepares or reviews the quarterly chapter financial report, which is required by the Society’s guidelines to be submitted to the Society’s director of finance and administration. This must be received by headquarters before release of the check for the chapter’s membership dues allocation. Allocations are paid four times per year, after each quarter
    • Responsible for arranging the preparation and submittal of all tax returns (990, 990T and any state returns). Chapters are required to use a paid tax professional for returns.
    • In addition to the responsibilities of board member, the job description of this position shall be found in the ASID Chapter Bylaws, Article V, Section 6.

Roles and Responsibilities
The director with financial oversight…

  • is responsible for assisting with the chapter strategic plan, work plan, and budget. It is recommended that he/she participate on the strategic planning commit. The director with financial oversight serves on the chapter work planning team and works with the president-elect to develop the budget for the following term based on funding needs for the strategic plan. The budget is to be approved by the chapter’s board before the close of the current term.
  • receives and deposits all chapter funds in the name of the chapter, in a bank approved by the chapter board of directors; makes authorized disbursements by check after proper approval by the president or chapter board of directors; is responsible for overseeing all the chapter’s checking, savings and investment accounts; and is responsible for payment of all documented committee expenditures. The chapter administrator may assist with these tasks. Only the chapter board of directors can open and close bank accounts and should be signatory on all accounts.
  • will provide the chapter’s board a monthly written report on the chapter’s income and expenses, bank balances and financial well being. He/she will also prepare an annual financial statement for the chapter membership. The director will also submit quarterly chapter financial report, which is required by the Society’s guidelines to the Society’s director of finance and administration. This must be received before headquarters is permitted to release the check for the chapter’s membership dues allocation. He/she is responsible for all tax returns (990, 990T, and any state returns). Chapters are required to use a paid tax professional for their returns.

PROFESSIONAL DEVELOPMENT DIRECTOR

The Chapter Professional Development Director has the responsibility and authority to accomplish the following duties.

  • Plans and executes (or oversees committees and task forces responsible for planning and executing) the professional development and program functions of the chapter including some or all of the following:
    • CEUs
    • Roundtables and forums
    • STEP
    • Student Affairs Programs, e.g., Career Days, mentoring programs
    • Conferences and events

Other internal and external programs

  • Serves as a voting member of the chapter board of directors
  • Supports the mission, policies and programs of the Society and chapter as adopted by the Society and chapter boards of directors
  • Ensures that all chapter programs are conducted in response to assessed member/ customer information and education needs
  • Ensures that all chapter communications are conducted in accordance with the ASID brand identity and standards
  • Ensures that all chapter communications are conducted in accordance with ASID organizational messages and strategic direction.
  • Ensures that all chapter programs are directed towards appropriate audiences and member segments, i.e., practitioners, students, industry partners, consumers of interior design, professionals representing other industries, stakeholders, etc.
  • Orients successor professional development director
  • Responsible to the chapter board, committees and task forces under the chapter professional development and program umbrella

Roles and Responsibilities

Chapter Professional Development Chairs are responsible for providing approved continuing education at the chapter level. The Chapter Core Standards mandate that chapters present at least four educational/training programs each fiscal year. Each chapter is different and has differing needs depending on the size and composition of the membership and the market. Ensure that the chapter program offerings…

  • Are aligned with your chapter’s strategic plan
  • Address the needs of the market
  • Address the needs of various practitioner levels and specialties
  • Introduce members to content that they might not know is critical
  • Reflect implications from the environmental scan

Additionally, it is important that chapter programs reflect critical society platform issues – sustainability and aging in place/ universal design – and reflect needs expressed by members year after year: needs of small businesses and small business owners, marketing, and the practice of design.

MEMBERSHIP DIRECTOR

The Chapter Membership Director has the responsibility and authority to accomplish the following duties.

 

  • Responsibilities
    • In concert with your chapter board, establish a coordinated membership program plan, set goals and objectives to recruit new members and retain current members.
    • Develop an effective membership team of chapter leaders to establish your membership committee and work together to plan programs for members.
    • Communicate with new, existing and potential members about ASID programs and opportunities.
    • Assume the role of advocate for members with the chapter and ASID headquarters.
    • Assist other committees by helping to get members involved in chapter activities.
    • Direct the retention program of members about to be suspended or terminated for nonpayment of dues. Direct members with financial problems to the appropriate headquarters contact.
  • Activities
    • Target for recruitment designers in the area whom you have met, with whom you have regular contact, or who have made a special contribution in your area.
    • Select an appropriate ASID host/recruiter for each target member (the recruiter may want to be in a similar business, without directly competing with the target member). Host should see to it that potential member is invited to meetings and special events and is made to feel welcome.
    • Develop recruiting strategies and train recruiters. Strategies can include:
      • Letter from chapter president or ASID headquarters, including application and promotional literature.
      • Follow-up phone call by recruiter to answer any questions and highlight member benefits that member can experience immediately.
      • Invitation to a recruitment party where potential member:
      • learns about ASID educational, legislative and marketing programs
      • meets current members
      • is made to feel welcome
      • Follow up with a note or phone call from recruite.
      • Add potential members to chapter mailing list, frequently. Send up-to-date mailing information to headquarters member services team for maintenance of a national target list for mailing ASID ICON and other literature.
      • Call potential member before chapter meetings or events and extend a personal invitation.
      • Have recruiter ask the prospect to join ASID; have plenty of new member applications handy.
      • Have recruiter offer to assist in application preparation.
    • Assign newly admitted members to “buddies.” Buddies might be new or recently admitted members themselves. This helps new members begin to form their own network of ASID friends.

Roles and Responsibilities

Help new members become involved in all relevant chapter activities. Invite them to serve on a committee. Highlight their talents and help them find their ‘place’ on a committee or sub-group to get them involved and actively engaged in chapter events.

The chapter membership director’s responsibilities may vary depending on the size, composition and geography of the chapter and the chapter’s resources. Some tasks may be done by the chapter administrator, if there is one. Establishing a membership committee will allow the director to delegate some tasks to others. Also, the Headquarters Support Team can help with some aspects of member recruitment or retention efforts.

DIRECTOR AT-LARGE

The Director at Large may focus on an area of particular importance to the chapter—such as legislation, Industry Partners, or design community outreach—or serve in a general at-large capacity as needed.

All directors at large, regardless of any other responsibilities determined by the chapter, are to provide chapter members with information regarding the Society’s professional standards and code of ethics and the proper use of member appellations, and to funnel reports of ethics violations and appellation abuses that arise within the chapter to the government and public affairs department at ASID headquarters for processing.

Other duties and responsibilities include:

  • Serves as a voting member of the chapter board of directors
  • Supports the mission, policies and programs of the Society and chapter as adopted by the Society and chapter boards of directors
  • Ensures that all chapter communications are conducted in accordance with the ASID brand identity and standards
  • Understand the ASID appellation guidelines, code of ethics and bylaws in order to explain proper procedure to chapter members
  • Follow procedure established by the national board for processing member appellation abuses from within the chapter
  • Forward non-member appellation abuses to ASID headquarters to be processed according to the procedure established by the board
  • Maintain confidentiality and forward all ethics complaints to ASID headquarters to be processed according to the procedure established by the board*
  • Assist the chapter president with activities, newsletter input and programs, which help to educate chapter members about ethics and appellations

*Chapters should not get involved in ethics cases beyond referring them to headquarters and distributing the code of ethics.

Interaction with the Chapter President and Related Committees

  • Work with the chapter president in the collection of ethics violations and appellations abuses.
  • Ensure that other committee chairs understand the proper procedure for handling ethics and appellations complaints.
  • Increase the education to the membership on ethical professional conduct and proper use of member appellations.

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1025 N Stemmons Freeway
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Dallas, TX 75207-3700
Toll Free: (214) 748-1541
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